Data controller
RUBEN MARTIN, sole trader (VANTA), SIREN 130 431 083, 2 rue Jean Andreani, 13090 Aix-en-Provence, France, controls the processing of enquiries sent to VANTA. Contact: contact@vantab2b.com or +33 7 86 48 06 38.
Information and contact form
The form prepares an email with your name, business email, company and offer, plus any optional details: first name, website, target customers, objective, project value and message. Required fields have an asterisk. Without them the form cannot prepare the enquiry; you may also email us directly.
The button opens your email application, where you must confirm sending. The form does not send your answers to a website database. Your email provider handles sending and VANTA’s OVHcloud-hosted mailbox receives the message. Please avoid unnecessary sensitive or confidential information.
VANTA assistant
When you use the assistant, your question and recent conversation messages are sent to OpenAI’s API to generate a response based on VANTA’s public information. Do not enter sensitive or confidential information. Use is optional and supports VANTA’s legitimate interest in explaining its services to visitors.
VANTA does not store chat history in a website database. Messages remain in your browser during the session, and API requests ask that responses not be stored for conversation history. OpenAI may still retain abuse-monitoring logs under its own policies, generally for up to 30 days. Hosting providers may also process technical information needed for operation and security.
Purposes and legal bases
Business enquiries and follow-up are processed on the basis of VANTA’s legitimate interest in responding to contacts and developing its B2B activity (GDPR Article 6(1)(f)). Where a request concerns a contract with you personally, pre-contractual steps or contract performance are the relevant basis (Article 6(1)(b)). Accounting and statutory obligations rely on Article 6(1)(c).
Hosting providers may process connection information such as IP address, timestamp, requested page and browser details to deliver the site and prevent abuse. This serves the legitimate interest in site security and availability. VANTA does not use the form for profiling or automated decisions.
Recipients and providers
Messages are accessible to RUBEN MARTIN and the providers needed to operate email. OpenAI/Sites and Cloudflare provide hosting, delivery and security; OVHcloud provides VANTA’s email service. These providers may process information needed for their services. Sending an enquiry does not automatically share your details with VANTA’s clients.
Retention
Prospect correspondence is retained to handle enquiries and follow up on business discussions, for no more than three years after collection or the last contact initiated by the prospect. Unnecessary information is deleted earlier. For contractual relationships, relevant records are retained during the relationship and archived for applicable statutory periods; accounting records are kept for ten years. Minimum information needed to honour an objection may be kept for three years.
Provider technical logs follow the retention periods described in their policies. VANTA does not determine retention periods for the hosting platform’s internal logs.
Your rights
Subject to the processing and GDPR conditions, you have rights of access, rectification, erasure, restriction, portability and objection. You may object to direct marketing at any time. Where processing relies on consent, you may withdraw it at any time. French law also allows instructions concerning your information after death.
Contact contact@vantab2b.com or the business address above. Identity evidence will only be requested if there is reasonable doubt. Replies are normally provided within one month; an extension of up to two further months may be necessary, with notice and reasons. You may complain to the French supervisory authority, CNIL, at cnil.fr.
International providers
OpenAI/Cloudflare operate international infrastructure. Some technical information may be processed outside the European Economic Area, including in the United States. Their policies describe the transfer safeguards they report using, including standard contractual clauses or, where its conditions apply, the EU–US Data Privacy Framework. You may ask VANTA for details about its providers and applicable safeguards.